Procurement Officer at AIC Kapsowar Missions Hospital

Kapsowar Hospital is a small mission hospital based in North West Kenya. Kapsowar Hospital was first established by Africa Inland Mission (AIM) in 1933. In 1963, AIM handed over ownership of the hospital to the Africa Inland Church (AIC), and is currently under the supervision of the AIC Central Health Council. Since the Marakwet District came into existence in 1994, Kapsowar Hospital continues to supply the majority of medical care to the people of the area with a goal to provide excellent health care to the glory of God. The 140-bed multi-building hospital provides facilities for maternity, pediatric and medical and surgical care. The hospital compound is comprised of 12 hospital buildings and 22 staff residences. A nursing school was built in 2008 and accepted its first class of students in August 2008. The hospital has a US trained general and plastic reconstructive surgeon, a US trained OB/GYN, two US trained family practice physicians and two Kenyan trained family practice physicians. The physicians are supported by many Kenyan trained nurses and staff. The number of expatriate staff varies greatly depending on the number of visitors many of whom are medical students or other visiting doctors or nurses. The hospital receives a number of elective students and visiting professionals through AIM, Samaritan’s Purse/World Medical Mission, and various other organizations. The hospital has its own accommodation at the hospital station comprised of a number of staff houses and a hostel, which are managed by the station manager. The hospital is overseen by a Board of Governors, as well as a Management Committee (medical director, matron, administrator, business manager, doctor, building supervisor, and chaplain).

This position will be responsible for implementing the Hospital’s sourcing, tendering, and purchasing activities to ensure efficiency, cost-effectiveness, and value for money in line with the Hospital’s objectives.

Duties and Responsibilities

1. Provide support and guidance to user departments in the development of specifications.
2. Ensure efficient and cost-effective sourcing and delivery of materials, services, and/or equipment to user departments.
3. Lead supplier pre-qualification, selection and development processes, quotation, and tender processes in a timely and transparent manner.
4. Contribute to lead-time reduction and demand management initiatives to optimize inventory levels.
5. Ensure cost-effectiveness, quality, and timely procurement and delivery of all supply services.
6. Manage the development and preparation of contracts and ensure all contract renewal reviews are done on time.

Qualifications

• Bachelor’s Degree in Business - Supply Chain Management option, or any other related field from a recognized institution.
• Minimum of 5 years’ experience in supply chain management. Hospital/healthcare experience will be an added advantage.
• Must be a full member of KISM

Method of Application