Personal Secretary II
Qualifications
- Craft/Certificate
For appointment to this position a candidate must have:
- The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution: -
- Typewriting III (minimum 50wpm/Computerized Document Processing III
- Shorthand III (100 WPM)
- Secretarial Duties II
- Office Management/Office Administration and Management III
- Business English/Communication II
- Commerce II
- A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access and Internet);
- Demonstrated merit and ability as reflected in the work performance and results; and
- Meet Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty and Accountability.
Duties & Responsibilities
- An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:
- Recording dictation in shorthand transcribing it in type written form;
- Managing e-office;
- Typing letters, memos and reports from drafts and manuscripts;
- Processing data;
- Operating office equipment;
- Ensuring security of office equipment documents and records;
- Attending to visitors /clients;
- Filing documents;
- Receiving, recording and dispatching mails;
- Handling telephone calls, diary and appointments;
- Handling routine office duties;
- Cross referencing correspondence;
- Reporting on any need for office repairs;
- Requesting for office stationery;
- Operating petty cash
- Assisting in the preparation for meetings;
- Handling confidential documents; and
- Maintaining a register of outgoing and incoming mails.
Method of Application
MODE OFAPPLICATION
Interested and qualified persons are requested to make their applications ONLINE (no hard copy applications will be accepted) through the provided link on the ODPP website www.odpp.go.ke careers page or https://jobs.prosecutions.go.ke/ attaching COPIES of the following documents:
- National Identity Card;
- Academic and Professional Certificates and Transcripts;
- Any supporting documents and testimonials;
- Letter of appointment to their current substantive post;
- Letter of appointment to their previous post; and
- Detailed Curriculum Vitae.
Please Note:
Applicants should provide all the details requested for in the advertisement. It is an offence to provide incorrect information in the application. Details of academic and professional certificates not obtained by closure ofthe advert should not be included.
Only shortlisted and successful candidates will be contacted.
Canvassing in any form will lead to automatic disqualification.
The Office of the Director of Public Prosecutions is committed to implementing the provisions of Article 232 (i) of the Constitution. Therefore, Persons with disability and those from marginalized and minority communities are encouraged to apply'
- Shortlisted candidates shall be required to produce original of their National Identification Card, academic, letters of appointment to their current substantive posts and professional certificates & transcripts during the interviews.
- It is a criminal offence to present fake certificates or documents.
- Successful candidates will be deployed to any of the following areas: Lamu, Tana River, Loitoktok, Taita Taveta, Wajir, Mandera, Marsabit, Isiolo, Kitui, Turkana, Samburu, Dadaab, Marimanti, Sirisia, Tamu, Mbita, Baringo or any other station with staff shortfalls
Applications should reach the Office on or before 19th December, 2023 latest 5.00 pm (East African Time)
Interested and qualified? Go to Office of the Director of Public Prosecutions on jobs.prosecutions.go.ke to apply
