Events Coordinator
We are a HR Consultancy firm that is very passionate about people and their contribution towards the growth and success of any organization. We create systems that are streamlined towards the attainment of the organizations goals and build the capacity of the organizations employees to deliver results.
Our client is seeking to engage the services of an events Coordinator to join their team
POSITION OVERVIEW
Managing events and ensuring deadlines and budgets are adhered to. Directing and coordinating activities to prepare for the day of the event.
JOB RESPONSIBILITIES
Being the Events Coordinator, you are Directly Accountable ;
- In charge of the execution of all marketing events
- Moderating the events
- Researching markets to identify opportunities for events
- Assist in development of the event idea, Event plan and delivery.
- Delivering events on time, within budget and meet the set expectations
- Liaising with clients both for marketing and sales(commercial events) to ascertain their precise event requirements, agreeing on the ideas for the event, the budgets, timelines, venues, suppliers, legal obligations
- Communicating, maintaining and developing client relationships ensuring excellent customer service and quality delivery
- Providing leadership, direction and coordination to the event support team(operations team in relevant spaces)
- Being at the site for inspections and project managing events
- Liaise with guest of honor to ensure all requests are met and time maintained
- Ensuring that security, health, safety and insurance regulations are followed
- Post-event evaluation (including data entry and analysis) and producing reports for the management and the clients when required.
- Ensuring all team members and other relevant parties are kept updated and informed on all events issues, as early as possible.
- Ensure to send a thank you note to the client after every event.
- Ensure adequate member events coverage.
- Support member retention activities in collaboration with the operations team
- Any other duties assigned from time to time
Required Skills
- Good communication and 'people' skills
- Excellent organization skills and the ability to multi-task
- The ability to work under pressure and meet tight deadlines
- An ability to focus on the customer
- A creative approach to problem-solving
- A high level of attention to detail
- Good negotiation and marketing skills
- The ability to work in a team and use initiativeEnthusiasm, motivation and a positive attitude
- Flexibility to work after hours when necessary
Qualifications & Experience
- Business/Customer Service related qualification
- At least 1-2 years Events Management work experience
- Computer literate
